School Board Draft Agenda for Regular Meeting, May 22

The Upper Moreland School Board will hold its regular board meeting on May 22 at the Intermediate School, starting at 7:30 p.m.

Prior to the meeting, the school board will hold an Executive Session.

 I.    Call to Order –  President Hakes

 II.   Opening Ceremony

   A.  Salute to the Flag
The salute to the Flag will be conducted by Katie Dormer and Matt Cooper, eighth grade students at the Upper Moreland Middle School.

 III.  School Presentations and Awards

   A.  Tyler Foerst, a senior, has been selected as the Willow Grove Rotary Student of the Month for May.
   B.  Jacob Soltis, a senior, has been selected as the Willow Grove Rotary Student of the Month for June.
   C.  Patrick Staiber, a senior, has been selected the recipient of the 2012 Phi Beta Kappa Book Award.  He is also being recognized by WPVI-TV, 6abc for “Best of the Class 2012”.

 IV.   President’s Report – Dr. Hakes

   A.  Acceptance of Donations
     1.  Approval to accept the donation of a United States Flag that was flown at the Special Operations Task Force-West, Camp Lawton, Herat, Afghanistan on November 22, 2011 during Operation Enduring Freedom for the Upper Moreland School District by Captain Michael M. Braun.
     2.  Approval to accept the $25.00 donation from Ms. Sandy Lovelace and Ms. Karla Langolis of Presbyterian Women - First Presbyterian Church in Pitman to Cubby’s Garden Project.
     3.  Approval to accept the $123.00 donation from the UMMS Home & School Association for a Behavior Modification Mini Grant awarded to Ms. Valerie Adair.
     4.  Approval to accept the $100.00 donation from the UMMS Home & School Association for use towards the District Art Show.
     5.  Approval to accept the donation of a Kohler & Campbell piano from Mrs. Sharon Slickis of Warrington, PA (approximate value $1,000.00)
     6.  Approval to accept all donations made to date towards the Walk to Get Smart Project.
     7.  Donations to the Wellness Committee for use at the Staff In-Service Day, May 15, 2012:
       a.  Approval to accept a donation of three $25.00 Gift Certificates to Home Depot in Willow Grove for Environmental Sustainability class.
       b.  Approval to accept a donation of a $25.00 Gift Card from Giant Foods in Willow Grove for Nutrition Education.
       c.  Approval to accept a donation of one book for each strand (total value $40.00) from Barnes & Noble in Willow Grove for all classes.
       d.  Approval to accept donation of Food Items for Cooking Classes (total value $82.82) from Trader Joe’s in Jenkintown for Nutrition Education.
       e.  Approval to accept donation of 87 Give-Away bags from The Vitamin Shoppe in Abington for Mind & Body class.
       f.  Approval to accept donation of $25.00 Gift Card from K-Mart in Willow Grove for Physical Education class.
       g.  Approval to accept donation of garden products (total value $60.89) from Lowes in Willow Grove for Environmental Sustainability class.
       h.  Approval to accept donation of coupons (6 person) for fitness & nutrition sessions from Healthy Fit Girl in Willow Grove for “Healthy Eating, Change starts w/ You” class.
       i.  Approval to accept donation of two-hundred and fifty, one week passes to L.A. Fitness in Huntingdon Valley for all classes.
       j.  Approval to accept donation of  one “Bread of the Month” coupon for one year from Panera Bread in Trevose for Nutrition Education classes.
       k.  Approval to accept donation of forty $10 off Coupons to Golfsmith in East Brunswick, NJ, for Physical Education classes.
       l.  Approval to accept donation of 25 Coupons for various purchases from Dick’s Sporting Goods in Willow Grove for Physical Education class.
       m.  Approval to accept donation of $20 Gift Card from Bed, Bath & Beyond in Jenkintown for Nutrition Education class.
       n.  Approval to accept donation of $20 Gift Certificate from Hatboro Deli in Hatboro for Nutrition Education & Raffle.

 V.       Board Recess – Executive Session
(Audience members not remaining for the business portion of the meeting may leave at this time.)

 VI.      Public Comment on Matters before the Board

 VII.    Approval of Minutes
       •  April 25, 2012 – Regular Board Meeting

 VIII.    Committee Reports

   A.  Programs/Services – Mr. Barber

   B.  Facilities/Operations – Mr. Wenik

   C.  Human Resources – Mrs. Berlin

   D.  Budget/Finance – Mr. Davis

   E.  Policy – Mrs. Stainback

 IX.   Liaison Reports

   A.  Eastern Center for Arts & Technology – Mr. Barber

   B.  Montgomery County Intermediate Unit #23 – Dr. Hakes

   C.  Upper Moreland Education Foundation – Mrs. Berlin

   D.  Montgomery County Legislative Committee – Mr. DerMovsesian

   E.  Willow Grove Chamber of Commerce – Mr. Slagle

   F.  Upper Moreland Township – Mrs. Stainback

 X.    Business of Visitors

 XI.   Other Business

 XII.  Superintendent’s Report – Dr. Robert Milrod

 XIII. Adjournment

 XIV.  Executive Session


PROGRAMS/SERVICES COMMITTEE
EDUCATION SERVICES / SPECIAL EDUCATION AND STUDENT SERVICES / TECHNOLOGY
May 22, 2012

 I.    INFORMATION ITEMS

   A.  Academic Highlights
     1.  Flag Salute
         The Salute to the Flag will be conducted by Katie Dormer and Matt Cooper, eighth grade students from Upper Moreland Middle School.
     2.  Upper Moreland High School Student of the Month – May
         Tyler Foerst, a senior, has been selected as the May Student of the Month.
     3.  Upper Moreland High School Student of the Month – June
         Jacob Soltis, a senior, has been selected as the June Student of the Month.
     4.  2012 Phi Beta Kappa Book Award and “Best of the Class 2012”
         Patrick Staiber, a senior, is the recipient of the 2012 Phi Beta Kappa Book Award.  He is also being recognized by WPVI-TV, 6abc for “Best of the Class 2012”.

   B.  Co-Curricular Highlights

 II.   DISCUSSION ITEMS

   A.  Presentation/Discussion Items
       Education Services
     1.  Approval requested to host the 2012-2013 PMEA District 11 Elementary/Middle School String Festival on February 15, 2013 as presented at the Programs & Services Committee meeting on May 1, 2012.

 III.  CONSENT ITEMS

   A.  Academic Matters

   B.  Class/Social and Club Trips
       Education Services
     1.  Approval requested for members of the Leo Club to visit the Abington Branch of the Montgomery County SPCA on Saturday, June 2, 2012.
     2.  Approval requested for the Grade 8 Class Picnic at the Upper Moreland Swim Club in Hatboro, PA on June 6, 2012.
     3.  Approval requested for Upper Moreland Middle School Student Council members to attend leadership training at Upper Moreland High School on May 29, 2012.

   C.  Field Trips

   D.  Essential Training & Conferences
       Education Services
     1.  Michael Bair (ADMIN) will attend Implementing the Common Core State Standards in your Class, School or District on May 31, 2012 at the Holiday Inn in Cherry Hill, NJ to learn more about how to identify and determine key priorities for curriculum and assessment based on the common core standards in Language Arts.  Approximate cost:  $249.00.
     2.  Michael Bair (ADMIN) will attend DIBELS Next Academy 2012 from June 4 through June 7 at the MCIU to gain an extensive background in administration and scoring of DIBELS Next measures in order to provide turn around training in DIBELS Next administration and scoring.  Additionally, to gain knowledge in observing and providing feedback to assessors and interpreting and assisting others in using classroom, school and district level data.  Approximate cost:  $38.00.

   E.  Contracts & Agreements
       Special Education and Student Services
     1.  Approval requested for contract between the district and General Healthcare Resources, Inc. to provide substitute Healthcare services on an as needed basis.  Rates to be maintained at $41.50 per hour for the 2012-2013 school year and rates to be continued until terminated by either party with 30 days notice.

   F.  Affidavit, Settlement Agreement, Homebound, Suspension, Exclusion/Expulsion, Tuition
Special Education and Student Services
     1.  Homebound request for Student #900339, unable to attend school due to a medical condition.  Request for Homebound Instruction, physician’s note and parental request is on file in the Student Services Office.

 IV.   ADDITIONAL ACTION ITEMS
Please note:  This section contains only those items that have not been listed in the May Programs and Services Committee Agenda.

   A.  Academic Matters
       Education Services
     1.  Approval requested for the revised 2012-2013 Upper Moreland School District Calendar.

   B.  Class/Social and Club Trips

   C.  Field Trips

   D.  Essential Training and Conferences
       Education Services
     3.  Michael Braun (ADMIN) will attend PASBO’s 2012 Steel Eagle Leadership Institute on July 10 and 11, 2012 in State College, PA to increase effectiveness through situational leadership activities.  No cost to District.

   E.  Contracts & Agreements
       Special Education and Student Services
     2.  Approval requested for agreement between Valley Forge Educational Services and the district to provide extended school year services at The Vanguard School for student # 901580 at a cost of $7,075.00.  Transportation to be provided by the district.

   F.  Affidavit, Settlement Agreement, Homebound, Suspension, Exclusion/Expulsion, Tuition
       Special Education and Student Services
     2.  Homebound request for Student # 806265, unable to attend school due to a medical condition.  Request for Homebound Instruction, physician’s note and parental request is on file in the Student Services Office.

MOTION:  To approve all items in the Programs and Services Consent Agenda & Additional Action Items as presented and attached.


FACILITIES & OPERATION COMMITTEE
May 22, 2012

 I.    INFORMATION ITEMS
   A.  Fire Drills

     1.  U.M. Primary School – April 26, 2012, 1 minute, 50 seconds
     2.  U.M. Intermediate School – April 26, 2012, 1 minute, 30 seconds
     3.  U.M. Middle School – April 30, 2012, 1 minute 45 seconds
     4.  U.M. High School – April 27, 2012, 2 minutes, 20 seconds

   B.  Panic Button Testing

     1.  U.M. Primary School – April 27, 2012
     2.  U.M. Intermediate School – April 27, 2012
     3.  U.M. Middle School – April 30, 2012
     4.  U.M. High School – April 27, 2012

 II.   DISCUSSION ITEMS

 III.  CONSENT AGENDA

   A.  Middle School – Boiler System Controls
Approval is requested for CM3 to interface with the boilers and booster fans to upgrade the systems for shutdown, startup and temperature optimization for energy savings as per proposal dated April 19, 2012 in the amount of $ 10,735.00

   B.  RFP Tabulation – Commercial Lawn Mower
Approval is requested to replace the existing 12 year old 72” Ferris Finish Mower.  A new John Deere Model 997, 72” Cut Mower as described in proposal dated April 24, 2012 from Robert E. Little, Inc. in the amount of $14,154.00.

   C.  Building Use Request
       Post Prom Committee requests the use of the Upper Moreland High School
       Gymnasium May 24th – June 2 for the purpose of decorating, for the Post Prom and the Ken Crest Prom.

 IV.   ADDITIONAL ACTION ITEMS

   D. $ Upper Moreland Parks and Recreation requests the use of Upper Moreland Middle School Pool the following Tuesday and Thursdays from 11:45AM to 1:15PM for use by the Paw Prints Camps. (6/19, 6/21, 6/26, 6/28, 7/10, 7/12, 7/17, 7/19, 7/24 and 7/26)

Motion to approve all items in the Facilities/Operations Consent Agenda as presented.


BUDGET and FINANCE COMMITTEE
Tuesday, May 22, 2012

 I.    INFORMATION ITEMS

 II.   DISCUSSION ITEMS

 III.  CONSENT ITEMS

   A.  Request approval of the Bond Resolution to Refinance the Bond Series of 2007 as presented.

   B.  Revenue Report and Expenditure Report (Treasurer’s Report) for the month of APRIL 2012 as presented.

   C.  Financial Reports for the month of April 2012 presented:
       1.   Check Reconciliation and List of Payments as presented.
       2.   Cash Flow Statement as presented.
       3.   Outstanding Investments Report as presented.
       4.   Scholarship Fund report as presented.
       5.   Student Funds report as presented.
       6.   Fund Raising Report as presented.
       7.   Budget Transfers as presented for MAY 2012.
       8.   Food Service Financial Statement as presented.
       9.   Facilities Overtime Report as presented.

   D.  Request approval for the Piano Bid as detailed in memo dated 4/26/2012.

   E.  Request approval for the MCIU 2012-2013 Catalog Fixed Discount Bid Vendor Lists for Art and Learning Supplies, Athletic and Sports Supplies, Audio Visual Supplies, Computer/Technology Supplies, Custodial Supplies, Health/Medical Supplies, Learning Material Supplies, Library Supplies, Music Supplies, Office Supplies, Plumbing Supplies, Science Supplies and Duplicating Paper as approved by Montgomery County Intermediate Unit.

   F.  Request approval for the Food Service Budget for the 2012-13 school year.

   G.  Request approval to increase the Meal Price at the Elementary Center, Middle School and High School as detailed in memo dated 5/1/2012.

   H.  Request approval of the 2012-2013 Preliminary Final Budget dated 5/9/2012 as presented.

MOTION:  To approve all items in the Budget/Finance Consent Agenda as presented.


POLICY COMMITTEE
May 22, 2012

 I.    INFORMATION ITEMS

   A.  Framework for Systematic Review of Policies for June, 2012 Policies #225, #226, #227

 II.   DISCUSSION ITEMS

 III.  CONSENT AGENDA

   A.     Systematic Review of Policies #216, #217 & #218 (Students)
          Third Reading

     1.  #216 – Student Records (Students)
     2.  #217 – Graduation Requirements (Students)
     3.  #218 – Student Discipline (Students)


   B.    Systematic Review of Policies #131, #219, #220, #221 & #815.1 (Programs, Students, Operations)
         Second Reading

     1.  #131 – Educational Television (Programs)
     2.  #219 – Student Hearing Process (Students)
     3.  #220 – Student Expression (Students)
     4.  #221 – Dress and Grooming (Students)
     5.  #815.1 – Internet Safety (Operations) -  Motion to adopt at Second Reading to comply with Children’s Internet Safety Act deadline.

   C.  Systematic Review of Policies #222, #223, & #224, (Students)
      First Reading

     1.  #222 – Smoking (Students)
     2.  #223 – Use of Bicycles and Motor Vehicles (Students)
     3.  #224 – Care of School Property (Students)


Motion to approve all items under the Policy Committee Consent Agenda as presented.